User manual BUSINESS OBJECTS ENTERPRISE 4.0 EXPLORER ADMINISTRATOR GUIDE 2010-11-05

[. . . ] SAP BusinessObjects Explorer Administrator's Guide SAP BusinessObjects Enterprise 4. 0 2010-11-05 Copyright © 2010 SAP AG. All rights reserved. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP Business ByDesign, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects S. A. Business Objects is an SAP company. All other product and service names mentioned are the trademarks of their respective companies. [. . . ] For example, if you expect a high number of users indexing the large Information Spaces at the same time (an extreme scenario), then an additional server is required. Indexing many Information Spaces has an impact on explorers while they are exploring. It is recommended you schedule Information Spaces for indexing when there is less activity, such as over night. 3. 5 Periodic Tasks 24 2010-11-05 System Management 3. 5. 1 Verifying Information Space indexes It is recommended that administrators verify that indexes are up to date at regular intervals. Log into SAP BusinessObjects Explorer with a Space Creator or Administrator profile. View the lists of Information Spaces and verify that the Index icon is green for all of the Information Spaces. In the case of an "Index" icon being red, it is necessary to re-index the Information Space. You can either click Index Now or schedule indexing by selecting Edit next to the appropriate Information Spaces and then defining a schedule. 3. 6 User Administration and Authentication 3. 6. 1 User Management 3. 6. 1. 1 Managing users and groups User profiles are managed and stored in the SAP BusinessObjects Enterprise Central Managment Server. The administration consol you use to manage the user profiles is the Central Management Console (CMC). For information on creating users and groups, and assigning rights see the BusinessObjects Enterprise Administrator's Guide 4. 0 available at: http://help. sap. com. 3. 6. 1. 2 Explorer User Profiles The SAP BusinessObjects Explorer users include the following profiles: 25 2010-11-05 System Management Space Explorers Space Explorers make up the majority of the SAP BusinessObjects Explorer user population. They search for Information Spaces, navigate and analyze the data within those Information Spaces, and save Information Spaces to other file formats. These users sometimes export Information Spaces to other applications to analyze the data further. Space Creators Space Creators make up a small percentage of the total SAP BusinessObjects Explorer user population. They understand the underlying data structures in the data providers consumed by the application and understand the business concerns of their Space Explorer collaborators. With this knowledge, Space Creators can build Information Spaces that contain contextually related sets of data, and so provide Space Explorers with a complete picture for a given business query. Your system requirements and sizing parameters will depend on the percentage of Space Explorers and Space Creators across your SAP BusinessObjects Explorer deployment. Administrators Administrators are responsible for the following: · · · Scheduling Information Space indexing, so that the load on the system can be kept to a minimum during peak usage times. Managing server settings. 3. 6. 1. 3 Allocating rights to users and groups Note: It is important to ensure that end users have the appropriate rights to the specific universes, folders, and Web Intelligence functionality they require in order to be able to access the Information Spaces they want to explore. For more information, see the How Information Spaces map to data providers listed in Related Topics, below. You configure SAP BusinessObjects Explorer user profiles within the BusinessObjects Enterprise CMC. You need to specify the following types of user authorization in the CMC: · Define which Explorer features your users have access to, by granting or denying rights to the appropriate objects · Grant users application rights for the other SAP BusinessObjects applications leveraged by SAP BusinessObjects Explorer · Allocate the appropriate Access Level to users so they can perform Explorer scheduling and export tasks as appropriate · Verify users with a Space Creator or Administrator profile have the appropriate access rights to any BusinessObjects universes on which they need to build Information Spaces · Verify users have the necessary rights to folders where Information Spaces are stored on the BusinessObjects Enterprise CMS 26 2010-11-05 System Management Related Topics · Authorization required for Information Spaces · Explorer User Profiles 3. 6. 1. 3. 1 Explorer user rights per user profile Depending on the profiles you wish to allocate to your Explorer users, you need to grant specific permissions. Table 3-2: Feature usage permissions for Explorer users User Profile Permissions Explore Information Spaces Explore Information Spaces: Export to Bookmark/Email Explore Information Spaces: Export to CSV Space Explorer Explore Information Spaces: Export to Image Explore Information Spaces: Export to Web Intelligence Log onto Polestar and view this object in the CMC Explore Information Spaces Explore Information Spaces: Export to Bookmark/Email Explore Information Spaces: Export to CSV Explore Information Spaces: Export to Image Explore Information Spaces: Export to Web Intelligence Manage Information Spaces Space Creator Manage Information Spaces: Create a new Space Manage Information Spaces: Launch indexing Manage Information Spaces: Modify a space Manage Information Spaces: Schedule indexing Delete objects Edit this object Log onto Polestar and view this object in the CMC 27 2010-11-05 System Management User Profile Permissions Explore Information Spaces Explore Information Spaces: Export to Bookmark/Email Explore Information Spaces: Export to CSV Explore Information Spaces: Export to Image Explore Information Spaces: Export to Web Intelligence Manage Information Spaces Manage Information Spaces: Create a new Space Administrator Manage Information Spaces: Launch indexing Manage Information Spaces: Modify a space Manage Information Spaces: Schedule indexing Delete objects Edit this object Log onto Polestar and view this object in the CMC Modify the rights users have to this object Securely modify rights users have to objects Because SAP BusinessObjects Explorer is an add-on to SAP BusinessObjects Enterprise and leverages the SAP BusinessObjects Web Intelligence and SAP BusinessObjects InfoView applications, some additional Application Rights are also required for each Explorer user profile Table 3-3: Application Rights for Explorer users User Profile BusinessObjects Enterprise Application Rights Space Explorer Application Right - InfoView: Log on to InfoView and view this object in the CMC Application Right - InfoView: Log on to InfoView and view this object in the CMC Space Creator Application Right - CMC: Log on to the CMC and view this object in the CMC Application Right - Web Intelligence: Create document 28 2010-11-05 System Management User Profile BusinessObjects Enterprise Application Rights Application Right - InfoView: Log on to InfoView and view this object in the CMC Administrator Application Right - CMC: Log on to the CMC and view this object in the CMC Application Right - Web Intelligence: Create document SAP BusinessObjects Enterprise comes with predefined Access Levels. You need to allocate the appropriate Access Levels to your Explorer users so they can perform the scheduling and export tasks that match the needs of their user profile. Table 3-4: Access Levels for Explorer users User Profile BusinessObjects Enterprise Access Level(s) Space Explorer View On Demand Schedule The user can explore Information Spaces and can export to Web Intelligence, CSV, or to an image. The user can explore Information Spaces and can export to Web Intelligence, CSV, or to an image. [. . . ] · SAP BusinessObjects Explorer Master server - deploy more than one Explorer Master Server to manage the other Explorer servers. The Master Servers work together to maintain the consistency of critical data. To do this, you need to install two SAP BusinessObjects Enterprise CMS servers and two SAP BusinessObjects Explorer Master servers, and cluster those servers so that the two CMS servers run together and the two Master servers run together. This "high availability" support helps to ensure that users can still access information when there is an equipment failure. [. . . ]