User manual SCANSOFT OMNIPAGE SE 12

[. . . ] Some states or jurisdictions do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. Nuance reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation of Nuance to notify any person of such revision or changes. TRA D E M A R K S A N D CR E D I T S Nuance, the Nuance logo, ScanSoft, OmniPage, PaperPort, True Page, Direct OCR, Logical Form Recognition, RealSpeak and ASR-1600 are registered trademarks or trademarks of Nuance Communications, Inc. , in the United States of America and/or other countries. All other company names or product names referenced herein may be the trademarks of their respective holders. T H I R D PA R T Y LICE N S E S / NO T I C E S Please see acknowledgements/notices at the end of this guide. Nuance Communications, Inc. 1 Wayside Road Burlington, MA 01803-4609 U. S. A. Nuance Belgium BVBA Guldensporenpark 32 BE-9820 Merelbeke Belgium C ONTENTS 5 7 New features in OmniPage 15 WE L C O M E IN S T A L L A T I O N AND SETUP 9 9 10 11 13 14 15 15 16 System requirements Installing OmniPage Setting up your scanner with OmniPage How to start the program Registering your software Activating OmniPage Uninstalling the software How to use OmniPage with PaperPort US I N G OM N I PA G E OmniPage Documents The OmniPage Desktop Basic Processing Steps 17 17 18 19 PROCESSING DOCUMENTS 21 21 23 25 25 26 28 29 31 32 33 35 37 37 38 Quick Start Guide Processing methods Manual processing Processing with workflows Processing from other applications Processing with the Batch Manager Defining the source of page images Document to document conversion Describing the layout of the document Preprocessing Images Image Enhancement Tools Using Image Enhancement History Saving and applying templates Image Enhancement in Workflows OmniPage SE User's Guide 3 Zones and backgrounds Table grids in the image Using zone templates 38 42 42 PROOFING AND EDITING 45 45 46 47 48 49 50 50 52 54 55 56 The editor display and views Proofreading OCR results Verifying text The Character Map User dictionaries Languages Training Text and image editing On-the-fly editing Reading text aloud Working with Forms SAVING AND EXPORTING Saving and Exporting Saving original images Saving recognition results Sending pages by mail Other export targets 59 59 60 61 65 65 WO R K F L O W S Workflow Assistant Batch Manager Creating new jobs Watched folders Watched mailboxes Barcode processing Voice recognition 67 69 73 74 78 79 80 81 TECHNICAL IN D E X 4 INFORMATION 83 83 Troubleshooting 89 Contents Welcome Welcome to this OmniPage® 15 text recognition program, and thank you for choosing our software!The following documentation has been provided to help you get started and give you an overview of the program. [. . . ] Proofreading starts automatically if that was requested in the Proofing panel of the Options dialog box. Work as follows: 1. Click the Proofread OCR tool in the Standard toolbar, or choose Proofread OCR. . . Proofing starts from the current page, but skips text already proofed. If a suspected error is detected, the OCR Proofreader dialog box colors the suspect word in its context, adds a yellow highlight to any suspect characters and provides a picture of how the word originally looked in the image. The explanation says 'Suspect word' or 'Nondictionary word'. 3. If the recognized word is correct, click Ignore or Ignore All to move to the next suspect word. Click Add to add it to the current user dictionary and move to the next suspect word. 4. If the recognized word is not correct, modify the word in the Edit panel or select a dictionary suggestion. Click Change or Change All to implement the change and move to the next suspect word. Click 46 Chapter 4 Add to add the changed word to the current user dictionary and move to the next suspect word. 5. Color markers are removed from words in the Text Editor as they are proofread. You can switch to the Text Editor during proofing to make corrections there. Editing or removing a user dictionary Add words by loading a user dictionary and then clicking Add in the OCR Proofreader dialog box. You can add and delete words by clicking Edit in the User Dictionary Files dialog box. While editing a user dictionary, you can import a word list from a plain text file to add words to the dictionary quickly. Each word must be on a separate line with no punctuation at the start or end of the word. The Remove button lets you remove the selected user dictionary from the list. OmniPage SE does not support importing and exporting User Dictionaries. To embed a user dictionary in an OmniPage Document, load it and save to the file type OmniPage Document (Extended). OmniPage SE does not support Extended OmniPage Documents. User dictionaries 49 Languages The program can read over 50 languages with three alphabets: Latin, Greek and Cyrillic. In addition to user dictionaries, specialized dictionaries are available for certain professions (currently medical, legal and financial) for some languages. See the list and make selections in the OCR panel of the Options dialog box. Financial dictionaries are only available in OmniPage Professional 15. 0. Training Intelligent proofing (IntelliTrain), character training and training files are only available in OmniPage 15. [. . . ] Make sure the correct document languages are selected in the OCR panel of the Options dialog box. This is most likely to help with stylized fonts or uniformly degraded documents. If IntelliTrain was running, try turning it off ­ on some types of degraded documents it may not be able to help. Do some manual training, or edit existing training to remove unsuccessful training. [. . . ]